Chester Township
1 Parker Road
Chester, New Jersey 07930
908-879-5100

TOWNSHIP OF CHESTER MORRIS COUNTY, NEW JERSEY PUBLIC NOTICE FOR THE SOLICITATION OF REQUEST FOR PROPOSALS FOR LOCAL PUBLIC HEALTH SERVICES (posted June 26, 2019)

NOTICE IS HEREBY GIVEN that sealed Requests for Proposals will be received by the Township Administrator/Clerk of the Township of Chester, State of New Jersey, on Tuesday, August 6, 2019 at 10:00 a.m. prevailing time at 1 Parker Road, Chester, NJ 07930 at which time and place proposals will be opened and read in public for LOCAL PUBLIC HEALTH SERVICES. Submittals must be made on the proposal forms included with the RFP document, be enclosed in a sealed package bearing the name and address of the vendor and “LOCAL PUBLIC HEALTH SERVICES” on the outside, addressed to Robin Collins, Township Administrator/Clerk, Township of Chester, 1 Parker Road, Chester, NJ 07930. No proposals will be accepted after the aforesaid time and date. Specifications and other RFP information may be obtained at the Administrator/Clerk’s office, 1 Parker Road, Chester, NJ 07930 during regular business hours (8:30 a.m. – 4:30 p.m.) and on the Township’s website at www.chestertownship.org. Applicants are required to comply with N.J.S.A. 10:5-31 et seq., and P.L. 1975 c. 127 N.J.A.C. 17-27-1 et seq. In accordance with N.J.S.A. 19:44A-20.4 et seq., the Township of Chester is requesting proposals from agencies to provide Local Public Health Services for the time period of January 1, 2020, to December 31, 2022.

SCOPE OF WORK

  • The Health Officer shall provide technical and professional services to assure provision of core public health services that meet the standards set forth in N.J.A.C. 8:52, “Public Health Practice Standards of Performance for Local Boards of Health in New Jersey”.
  • Direct and supervise all public health activities and be responsible for the enforcement of all the Township’s ordinances and the laws of the State of New Jersey relating to health matters during the term of the contract.
  • Provide duly licensed personnel to carry out public health activities as required by N.J.A.C. 8:52, “Public Health Practice Standards of Performance for Local Boards of Health in New Jersey.” All above activities shall meet “Public Health Practice Standards of Performance for Local Boards of Health in New Jersey,” and shall keep the Township in compliance with all statutory requirements at all times. The services provided shall be consistent with the provisions of N.J.A.C. 8:52-1.1 et seq. and shall not violate any state statute or rule.
  • Assure response 24/7/365 for all emergencies, disasters and/or hazardous situations.
  • Furnish the services of a Health Officer and professional staff.
  • Attend all regular and special meetings of the Township’s Board of Health.
  • At a minimum, perform public health activities that are properly licensed and qualified as required by “Public Health Practice Standards of Performance for Local Boards of Health in New Jersey.” Such activities include, but are not limited to, the following program areas: Administration; Health Education and Promotion; Environmental Health; Public Health Nursing; Communicable Disease Control and Prevention; Maternal and Child Health; Adult Health and Preventative Services.
  • Perform the following activities as authorized by state and/or local laws: Chapter 24 Inspections and Enforcement; Childhood Lead Poisoning Control; Recreational Bathing Establishment Inspections and Enforcement; On-site Sewage Disposal System Control (plan reviews, installation, repair, alteration and abandonment inspections, soils and site evaluation inspections and witnessing); Youth Camp Inspections and Enforcement; Public Health Nuisance Complaint Investigations; Communicable Disease Investigations; Represent the Township of Chester at LEPC, County Health Officers Association and Governmental Public Health Partnership and other Committee meetings.

The Township of Chester shall award a contract to the successful applicant that best meets the needs and interests of the Chester Township Board of Health. The Township of Chester reserves the right to negotiate the terms and conditions of this contract with the successful applicant to obtain the most cost-advantageous services for the Chester Township Board of Health.

PERIOD OF CONTRACT – January 1, 2020 through December 31, 2022

SUBMISSION REQUIREMENTS – All responses to this Request for Proposal:

  • Will be opened publicly at the Township of Chester, 1 Parker Road, Chester, NJ 07930, commencing at the date and time listed above. Late submittals will not be entertained.
  • All submissions must be enclosed in a sealed envelope, which bears the name and address of the submitter, the name of this RFP, and the RFP due date on the outside of the envelope.
  • Responses which are to be hand delivered the day of the opening must be taken and presented to the Administrator/Clerk’s Office by the time the responses to this RFP are due.
  • Responses to this RFP which are to be mailed shall be mailed to: Township of Chester, Robin Collins, Township Administrator/Clerk,  1 Parker Road Chester, NJ 07930

The Township of Chester will not be responsible for late mail deliveries and no responses to this RFP will be accepted by the Administrator/Clerk if received after the time stipulated above.

PROPOSAL SUBMISSION – Responses delivered before the submission date and time specified may be withdrawn upon written application of the respondent, who shall be required to produce evidence showing that the individual or principals involved in the proposal. After the submission date and time specified above, responses must remain firm for a period of sixty (60) days.

MANDATORY MINIMUM REQUIREMENTS:

  • Registered Environmental Health Specialist (REHS) Certificate;
  • Certified Professional of Food Safety (CFP);
  • Baccalaureate degree from an accredited college or university program in health related field such as osteopathy, veterinary medicine, public health, environmental science, health administration, social work, nursing, or health education;
  • Two years full time employment in a position providing administrative experience in at least three of five existing recognized public health activities as specified in N.J.A.C. 8:52;
  • Three (3) professional references;
  • Resumes of staff members.

ALL SUBMISSIONS SHALL INCLUDE THE FOLLOWING MINIMUM INFORMATION:

  • All documents as listed on the RFP Document Checklist
  • Copy of valid CFP, REHS and/or RS Licenses

SELECTION CRITERIA – The selection criteria to be used in awarding a contract for the services described herein shall include:

  • Qualifications of the licensed or certified officer who will perform the required duties;
  • Experience providing health services to governmental agencies;
  • Ability to perform the required duties in an effective and efficient manner, including the 5 familiarity with the “Public Health Practice Standards of Performance for Local Boards of Health in New Jersey” in accordance with N.J.A.C. 8:52.

INTERPRETATIONS AND ADDENDA:

1. The applicant is responsible for understanding all of the proposal documents that have been provided by the Township.

2. Applicants are expected to examine the specifications and related documents with care and observe all their requirements. Ambiguities, errors or omissions noted by the applicants should be promptly reported in writing to the Administrator/Clerk. If the applicant fails to notify the Township of such ambiguities, errors or omissions, the applicant shall be bound by the proposal.

REJECTION OF PROPOSAL – The Township reserves the right to reject any or all proposal and to waive any minor informality in any proposal should it be deemed in the best interest of the Township to do so. Proposals shall be rejected for any of the following reasons:

  • Failure to complete the Affirmative Action Certification;
  • Failure to comply with the American with Disabilities Act of 1990;
  • Failure to complete the Disclosure of Ownership Statement;
  • Failure to provide New Jersey State Business Registration Certificate;
  • Failure to complete the Affidavit of Non-Collusion;
  • Failure to properly complete the Proposal form;
  • Failure to complete the Checklist of Required Documents;
  • Insertion of additional conditions, provisions or stipulations;

COST PROPOSAL – Proposers should submit a cost proposal per year for each year of the term of the contract.

PROPOSAL LIMITATIONS – The RFP is not intended to be an offer, order or contact and should not be regarded as such, nor shall any obligation or liability be imposed on the Township by issuance of this RFP.

NOTIFICATION OF AWARD:

1. Upon passage of a Township Council Resolution awarding the contract, the Administrator/Clerk will forward two (2) sets of contract documents to the successful applicant for execution and delivery. Within ten (10) days of the date of the award of the contract, the successful applicant shall return two (2) sets of the contract documents to the Administrator/Clerk with insurance certificates if required – refer to Checklist of Required Documents.

2. If approved as to form and execution, the contract documents will then be submitted to the Board of Health Chairman for execution on behalf of the Township. A fully executed copy will be returned to the successful applicant by the Township. No Resolution of Award will become binding on the Township before the contract documents have been executed by the Mayor and Administrator/Clerk.

3. Should the successful applicant fail to execute the contract within ten (10) days of notification, the Township will be free to award the contract to another applicant

ASSIGNING THE CONTRACT – The contract shall not be sublet, assigned, pledged, hypothecated or sold, in whole or in part, without the written permission of the Township.

TERMINATION OF CONTRACT:

1. DEFAULT: Non- performance of the applicant in terms of the Request for Proposal shall be a basis for termination of the contract by the Township. The Township may terminate the contract upon 30 days written notice to the applicant. The Township shall not pay for any services and/or materials, which are unsatisfactory. The applicant may be given a reasonable opportunity before termination to correct the deficiencies. This however, shall in no way be construed as negating the basis for termination for nonperformance.

2. UNCONDITIONAL TERMINATION FOR CONVENIENCE: The Township may terminate the resultant contact without cause by providing sixty (60) calendar days advance notice to the applicant.

3. TERMINATION FOR DEFAULT: If the applicant fails to meet deadlines, or fails to provide the agreed upon services, and or material altogether, a termination for default will be issued, but only after the Township has determined the applicant has failed to remedy the problem after being forewarned. The applicant will be provided seven (7) calendar days to cure a default.

4. TERMINATION BY THE TOWNSHIP: If the applicant should be adjudged bankrupt or should make a general assignment for the benefit of its creditors, or if a receiver should be appointed on account of its insolvency, the Township may terminate this contract. If the applicant should persistently or repeatedly or repeatedly refuse or should fail, except in cases for which extension of time is provided, to provide enough properly skilled workers or proper materials, or persistently disregards laws and ordinances, or not proceed with work or of this contract, the Township shall give the applicant (15) calendar days written notice. Upon receipt of such termination notice, the applicant shall be allowed seven (7) calendar days to cure such deficiencies.

COMPLIANCE WITH LAWS – The applicant must keep himself fully informed of, and observe and comply with, all state, national and municipal laws in any manner affecting those engaged or employed in the work of the materials used in the work and of all such orders and decrees for bodies having any jurisdiction or authority over the same.

If any discrepancy is discovered in the Request for Proposal in relation to any such law, ordinance, regulation, order or decree, the applicant notify the Township in writing. The applicant shall protect and indemnify the Township, its officers and agents against any claim or liability raising from a violation of any law, regulation, ordinance, order or decree whether by himself or his employees or sub-contractors.

AFFIDAVIT OF NON-COLLUSION – The Non-Collusion Affidavit, which is part of these specifications, shall be properly executed and submitted intact with the proposal.

NON-DISCRIMINATION – There shall be no discrimination against any employee engaged in the work required to produce the services covered by any contract resulting from this proposal, or against any applicant to such employment because of race, religion, sex, national origin, creed, color, ancestry, age, marital status, affectional or sexual orientation, familial status, liability for service in the Armed Forces of the United States, or nationality. This provision shall include, but not be limited for the following: employment upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship.

INDEMNIFICATION – The Applicant agrees to indemnify and save harmless the Township, its officers, agents and employees, hereinafter referred to as indemnities, from all suits, including attorney’s fees and costs of litigation, actions, loss damage, expense, cost of claims, of any charter or on account of any act, claim or amount arising or recovered under Workers Compensation law, or arising out of failure of the Applicant or those acting under the Applicant to conform to any statues, ordinances, regulations, law or court decree. It is the intent of the parties to this contract that the indemnities shall, in all instances, except for loss or damage resulting from the sole negligence of the indemnitee, be indemnified against all liability, loss or damage of any nature whatever.


MORE – For the checklist, qualifications submission/signature page, proposal form, Equal Employment Opportunity document, and Americans with Disabilities Act document, please click here to download and print what you will need to submit your proposal.